Mentions Légales

For Women in Science Community

Privacy Policy

Fondation L'Oréal's ambition is to help make the world a more beautiful place. We place great value on honesty and clarity and we are committed to building a strong and lasting relationship with you based on trust and mutual benefit. Part of this commitment means safeguarding and respecting your privacy and your choices.

Our Privacy Promise 1. We respect your privacy and your choices.
2. We make sure that privacy and security are embedded in everything we do.
3. We do not send you marketing communications unless you have asked us to. You can change your mind at any time.
4. We never offer or sell your data.
5. We are committed to keeping your data safe and secure. This includes only working with trusted partners.
6. We are committed to being open and transparent about how we use your data.
7. We do not use your data in ways that we have not told you about.
8. We respect your rights, and always try to accommodate your requests as far as is possible, in line with our own legal and operational responsibilities.

For more information about our privacy practices, below we set out what types of personal data we may receive from you, how we may use it, who we may share it with, how we protect it, and your rights. If you have any questions, please contact us at: [email protected].

Contents Who are we? · What is personal data? · What data do we collect and how do we use it? · Who may access your personal data? · Where we store your personal data? · How long do we keep your personal data? · Is my personal data secure? · Links to third party sites · Social media and user generated content · Your rights and choices · Contact

Who We Are

Fondation L'Oréal, governed by law n°87-571 of July 23, 1987 is responsible for the personal data that you share with us. When we say "Foundation", "us", "our" or "we", we are referring to L'Oréal Foundation, which is the "data controller" for the purposes of applicable data protection laws.

FONDATION L'ORÉAL
14 rue Royale, 75008 Paris, France
Representative: Charlotte DE TILLY
https://www.fondationloreal.com

What is Personal Data?

"Personal data" means any information or pieces of information that could identify you either directly (e.g. your name) or indirectly (e.g. through pseudonymized data such as a unique ID number). This means that personal data includes things like email/home addresses, mobile phone, usernames, curriculum vitae, diplomas, scientific publications and potentially financial information. It could also include unique numerical identifiers like your computer's IP address or your mobile device's MAC address, as well as cookies.

What Data Do We Collect and How Do We Use It?

How do we collect or receive your data?

We might collect or receive data from you via our websites and all related platforms. Sometimes you give this to us directly (e.g. when you create an account, contact us or apply for a scholarship or an award), sometimes we collect it (e.g. using cookies to understand how you use our websites/apps) or sometimes we receive your data from other third parties, including other L'Oréal Group entities.

When we collect data, we indicate the mandatory fields via asterisks where such data is necessary for us to:

Perform our contract with you (e.g. when you apply for a scholarship);
Provide you with the service you have asked for (e.g. to handle your scholarship, award application, fundraising appeal, or participation in For Women in Science Community); or
Comply with legal requirements.

If you do not provide the data marked with an asterisk, this may affect our ability to provide the services.

The table below explains for each type of interaction: (1) during what interaction your data may be collected; (2) what personal data we may receive; (3) how and why we may use it; (4) what is the legal basis for using it.

The legal basis for processing can be: your Consent; our Legitimate Interest (improving services, securing our tools); the Performance of a contract; or Legal grounds required by law.

Interaction	Personal data collected	How and why we use it	Legal basis
Account Creation and Management forwomeninscience.com, projets-fondation-loreal.com, sharedfoundation.com, bfbl.care.sharedfoundation.com, community.forwomeninscience.com	Name and surname Gender Email address Address Phone number Photo Birthday or age range ID, username and password Information related to your scientific research Diplomas As part of Beauty For a Better Life: call for project information and bi-annual reports	Manage and evaluate your applications Respond to your questions and interact with you Allow you to manage your preferences Draft reports on "Beauty for all" activity Give you access to the For Women in Science Community alumni network	PERFORMANCE OF A CONTRACT To provide the service you requested, evaluate applications for scholarships, awards or fundraising, and ensure follow-up of our partnership.
		Send you non-commercial communications tailored to your profile (events, newsletters)	CONSENT To send you communications regarding Fondation L'Oréal programs.
Online Browsing (Cookies) Same websites as above		Monitor and improve our websites/apps Run analytics or collect statistics Secure our websites/apps and protect against fraud	LEGITIMATE INTEREST To keep websites/apps secure, protect against fraud, and improve our services.
Online Browsing Information collected by cookies* on all Foundation websites. *Cookies are small text files stored on your device when you are on the Internet.	Browsing data: Pages viewed, videos watched, ads clicked Where you came from, your location Duration of your visit Login details Technical data: IP address Browser and device information Unique visitor identifier	Proper functioning: content display, login, personalisation, security, testing. Statistics: avoid duplicate counting, evaluate program components. Social network buttons to enable sharing.	LEGITIMATE INTEREST For essential, security and analytics cookies. CONSENT For all other cookies.
		— (No additional use for this interaction)	—
Management of Applications (scholarships, awards, donations) forwomeninscience.com (incl. For Girls in Science), projets-fondation-loreal.com	Name and surname or alias Birth date, family situation E-mail CV Diplomas Letters of recommendation Scientific publications Projects, Titles	Receive applications submitted by candidates Have applications evaluated by jury members	PERFORMANCE OF A CONTRACT To provide the service you requested and evaluate your application.
		For statistics purposes	LEGITIMATE INTEREST Study applications worldwide and produce annual global statistical reports.
Selection and Management of Experts — For Women in Science program forwomeninscience.com	Name, Surname, Birthdate E-mail Job position, Organization Phone number (optional)	Build and manage our team of experts Give them access to applications for scholarships, awards, or calls for projects	CONSENT To send reminders and information about the evaluation of the applications for which you are responsible.
User Generated Content bfbl.care.sharedfoundation.com, sharedfoundation.com, community.forwomeninscience.com	Name and surname or alias Email address Photo Personal description or preferences Call for project information, bi-annual reports, content published within For Women in Science Community	Use of your information in evaluation of the Beauty for a Better Life program Enable you to benefit from the alumni professional network (comments, messages, publications)	PERFORMANCE OF A CONTRACT Provide you with the service requested and allow us to access information from your programs as part of our partnership.
		For statistics purposes	LEGITIMATE INTEREST To better understand how to improve and make sustainable our "beauty for all" activities.
Enquiries All Foundation websites	Name and surname Phone number Email address Other information shared in relation to your enquiry	To answer your enquiries Where needed, to connect you with the relevant services	CONSENT To process your enquiry.
Enquiries All Foundation websites		For statistics purposes	LEGITIMATE INTEREST To better understand our candidates' needs and improve our services.

Who may access your Personal data?

The recipients of your personal data may be the following:

Authorized employees within the Fondation L'Oréal teams responsible for managing applications, scholarships, awards, fundraising or calls for projects.
The service providers in charge of the hosting of the websites.
The experts in charge of evaluating the application for scholarships, awards or calls for projects.
CRI ("Centre de Recherche Interdisciplinaire") for the Program "For Girls in Science".

We may share your personal data with other entities of the L'Oréal Group in order to comply with our legal obligations and upon your consent. Depending on the purposes for which your data were collected, some of your personal data may be accessible to L'Oréal Group entities worldwide in pseudonymized form, and only if necessary for statistics purposes.

Your personal data may also be processed on our behalf by our trusted third party providers. We rely on trusted third parties to perform a range of business operations on our behalf. We only provide them with the information they need to perform the service, and we require that they do not use your personal data for any other purpose. For instance:

Email routing providers who assist us with the sending of newsletters and event management.
Third parties that assist and help us in providing IT services, such as platform providers, hosting services, maintenance and support on our databases as well as on our software and applications.

We may also disclose your personal data to our partners:

In the event the service you subscribe to was co-created by Fondation L'Oréal and a partner (e.g. a co-branded app). In such case, your data is processed by Fondation L'Oréal in accordance with this Privacy Policy, and by the partner acting as a data controller under its own privacy policy.
In the event you agreed to receive marketing and commercial communications from a Fondation L'Oréal partner through a dedicated opt-in.
We may publish on our supports content from social networks. A Cookie from such social network may be stored on your device — please read the Cookie Policy of these social networks for more information.
When we use Google advertising services on our websites/apps, Google will access and use your personal data. Please consult their Google Privacy & Terms for more information.

Information that Facebook collects and shares with us. All Facebook features available on our website/app are governed by the Facebook Data Policy. By using this website/app, you may sign up with your Facebook login, use social plug-ins, or accept cookies (Facebook Pixel) that help us understand your activities and show relevant ads. Facebook will not share your personal information and will delete it promptly after the match process is complete.

We do not offer or sell your personal data.

Where we Store your Personal data

The data that we collect from you may be transferred to, accessed from, and stored at a destination outside the European Economic Area ("EEA"). It may also be processed by staff members operating outside the EEA who work for us or for one of our service providers. Fondation L'Oréal transfers personal data outside of the EEA only in a secure and lawful way, including reviewing third parties' privacy and security standards and/or entering into appropriate contracts (based on the template adopted by the EU Commission). For further information, please contact us as per the "Contact" section below.

How Long Do We Keep Your Personal data

We only keep your personal data for as long as we need it for the purpose for which we hold it, to meet your needs, or to comply with our legal obligations. We use the following criteria to determine retention periods:

Enquiries: for the duration needed for the processing of your enquiry.
Account creation: until you require us to delete it or after two years of inactivity.
For Women in Science program applications: two years, extendable to four additional years for international award winners (six years total).
For Girls in Science program applications: one year.
Beauty For a Better Life call for projects: two years.
For Women in Science Community account: until you require us to delete it or after two years of inactivity.
Non-commercial marketing consent: until you unsubscribe or after two years of inactivity.
Cookies: for as long as necessary to achieve their purposes, in accordance with local regulations.
For Women in Science manifesto (ended March 2018): two years.
Beauty For a Better Life generated content: two years.
Expert selection: two years, extendable with your agreement.

We may retain some personal data to comply with our legal or regulatory obligations, or for statistical or historical purposes. When we no longer need to use your personal data, it is removed from our systems or anonymised so that you can no longer be identified from it.

Is Your Personal data Secure?

We are committed to keeping your personal data secure, and taking all reasonable precautions to do so. We contractually require that trusted third parties who handle your personal data for us do the same. We use strict procedures and security features to try to prevent unauthorised access. As the transmission of information via the internet is not completely secure, we cannot guarantee the security of data transmitted to our sites, and any transmission is at your own risk.

Links to Third Party Sites and Social Login

Our websites and Apps may from time to time contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we are not responsible or liable for these policies. Please check these policies before you submit any personal data to these websites.

We may also offer you the opportunity to use your social media login. If you do so, please be aware that you share your profile information with us depending on your social media platform settings. Please visit the relevant social media platform and review its privacy policy to understand how your personal data is shared and used in this context.

Social Media and User Generated Content

Some of our websites and Apps allow users to submit their own content. Please remember that any content submitted to one of our social media platforms can be viewed by the public, so you should be cautious about providing certain personal data e.g. financial information or address details. We are not responsible for any actions taken by other individuals if you post personal data on one of our social media platforms and we recommend that you do not share such information.

Your Rights and Choices

Fondation L'Oréal respects your right to privacy: it is important that you are able to control your personal data. You have the following rights:

Your right	What does this mean?
The right to be informed	You have the right to obtain clear, transparent and easily understandable information about how we use your personal data, and your rights. This is why we are providing you with the information in this Policy.
The right of access	You have the right to access the personal data we hold about you (subject to certain restrictions). We may charge a reasonable fee taking into account the administrative costs of providing the information. Requests manifestly unfounded, excessive or repetitive may not be answered. To do this, please contact us at the details below.
The right to rectification	You have the right to have your personal data rectified if it is incorrect or outdated and/or completed if it is incomplete. If you have an account, it may be easier to correct your own data via your "My Account" function.
The right to erasure / right to be forgotten	In some cases, you have the right to have your personal data erased or deleted. Note this is not an absolute right, as we may have legal or legitimate grounds for retaining your personal data. If you would like us to delete your personal data, please contact us at the details below.
The right to object to non-commercial communications	You can unsubscribe or opt out of our various communications at any time. It is easiest to do this by clicking on the "unsubscribe" link in any email or communication we send you. Otherwise, you can contact us using the contact details below.
The right to withdraw consent at any time	You can withdraw your consent to our processing of your data when such processing is based on consent. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. Please contact us at the details below.
The right to object to processing based on legitimate interests	You can oppose at any time our processing of your data when such processing is based on legitimate interest. Refer to the table above (column "Legal basis") to identify where our processing is based on legitimate interests. Please contact us at the details below.
The right to lodge a complaint with a supervisory authority	You have the right to contact the data protection authority of your country in order to lodge a complaint against the data protection and privacy practices of L'Oréal. Do not hesitate to contact us at the details below before lodging any complaint.
The right to data portability	You have rights to move, copy or transfer data from our database to another. This only applies to data that you have provided, where processing is based on a contract or your consent, and the processing is carried out by automated means. For further details, please contact us at the details below.
The right to restriction	You have the right to request restriction of our processing of your data. It applies where: The accuracy of the personal data is contested by you, for a period enabling us to verify accuracy; The processing is unlawful and you oppose erasure and request restriction instead; We no longer need the personal data but you require it for legal claims; You have objected to processing based on legitimate interests pending verification. If you would like to request restriction, please contact us at the details below.
The right to deactivate Cookies	You have the right to deactivate Cookies. Internet browsers are usually programmed by default to accept Cookies, but you can easily adjust this by changing the settings of your browser. Note that disabling cookies may prevent you from using certain parts of our websites/apps. For more information please consult: www.aboutcookies.org.

To deal with your request, we may require proof of your identity.

Contact

If you have any questions or concerns about how we treat and use your personal data, or would like to exercise any of your rights above, please contact us at: [email protected] or by writing to us at:

La Fondation d'Entreprise L'Oréal
41, rue Martre
92117 Clichy Cedex
France

You may also contact the data protection contact of Fondation L'Oréal at: [email protected]